Scholarly Publishing Guide
Authorship Considerations
- Defining the Roles of Authors and ContributorsICMJE (International Committee of Medical Journal Editors)--small working group of general medical journal editors whose participants meet annually and fund their own work on the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals.
- Authorship and ContributorshipCOPE (Committee on Publication Ethics)--group of journal editors, publishers and others affiliated with publishing that is designed to provide advice and guidance on best practice for dealing with ethical issues in journal publishing.
- Authorship & Authorship ResponsibilitiesCouncil of Science Editors--an international membership organization for editorial professionals publishing in the sciences.
IU School of Medicine Affiliation Lookup
Use your name and affiliation consistently
The affiliation(s) you list when you submit an article can be an important piece to claiming your work. Your department may want to track publications to promote your work both internally and externally!
Finding publications written by IUSM authors is much easier if everyone uses a uniform standard of author affiliation. You may have more than one affiliation. You can list more than one!
Your affiliation should be in order from most specific to most broad. Think of this from smallest to largest.
Example of affiliation: Division of Pediatric Endocrinology, Department of Pediatrics, Indiana University School of Medicine, Indianapolis, IN, USA
| Use this: | Instead of this: | What's wrong? |
| Department of Pediatrics, Indiana University School of Medicine, Indianapolis, IN, USA | Division of Pediatrics, Indiana University, Indianapolis, IN, USA | Use “Department” of Pediatrics Specify and spell out Indiana University School of Medicine. |
| Department of Pediatrics, Indiana University Medical Center, Indianapolis | Correctly identify IUSM as Indiana University School of Medicine Include full City, State Abbreviation, and country (if asked for): Indianapolis, IN, USA |
|
| Pediatrics, University of Indiana School of Medicine, Indianapolis, Indiana, USA. | Specify “Department of” Pediatrics Correctly identify IUSM with words in order: Indiana University School of Medicine |
|
| Department of Pediatrics, IUSM | Correctly identify IUSM as Indiana University School of Medicine. |
Example of an author with multiple affiliations:
Linda A. DiMeglio1, 2
1Center for Diabetes and Metabolic Diseases, Indiana University School of Medicine, Indianapolis, IN, USA
2Division of Pediatric Endocrinology, Department of Pediatrics, Indiana University School of Medicine, Indianapolis, IN, USA
BONUS: If the journal editorial manager gives you an opportunity to enter your ORCiD ID, please do so for yourself and all co-authors possible. This is the best way to disambiguate and find authors. It will also update your ORCiD profile automatically when the article is published.
Example:
Writing a cover letter for journal submission
- Taylor & Francis (publisher)Includes guidance and a link to a template.
- Springer (publisher)Includes guidance, an example, and a checksheet.
- Wiley (publisher)Clicking on the link will download a template in WORD.